Formalize holidays and time off policy

.github/workflows/test-pull-request.yml

@@ -42,4 +42,4 @@ jobs:
         bundle install
 
     - name: Test the HTML
-      run: make check
+      run: make check-cautious

Gemfile

@@ -1,3 +1,7 @@
 source "https://rubygems.org"
 
-gem "html-proofer"
+gem "html-proofer",
+  # Temporary fork to allow concurrency to be set via CLI.
+  # See: https://github.com/gjtorikian/html-proofer/pull/632
+  github: "patcon/html-proofer",
+  ref: "patch-1"

Makefile

@@ -1,14 +1,19 @@
 # Max seconds for both full http request and connection phase of link checker.
 TIMEOUT = 30
 RUN = bundle exec
+CONCURRENCY = 50
 
 check: ## Check HTML and links
 	$(RUN) htmlproofer ./_book \
 			--allow-hash-href \
 			--check-html \
 			--typhoeus-config '{ "timeout": $(TIMEOUT), "connecttimeout": $(TIMEOUT) }' \
+			--hydra-config '{ "max_concurrency": $(CONCURRENCY) }' \
 			--url-ignore "/github.com\/hyphacoop\/organizing-private/,/github.com\/issues/"
 
+check-cautious: CONCURRENCY = 2
+check-cautious: check ## Check HTML and links more slowly (avoid throttling)
+
 %:
 	@true
 

README.md

@@ -50,6 +50,18 @@ $ gitbook serve
 After starting the server, visit `http://localhost:4000` (or the address 
 indicated by the `gitbook serve` command) in a web browser.
 
+To test that all links works, you make run html-proofer via:
+
+```bash
+bundle install
+
+# Run with defaults (faster)
+make check
+
+# Run slower (to avoid failing links from servers throttling you)
+make check-cautious
+```
+
 ## 🚀 Deployment
 
 The handbook is automatically built and deployed using 

SUMMARY.md

@@ -17,6 +17,7 @@
   - [Working Open](working-open.md)
   - [Finance](finance.md)
   - [Fiscal Sponsorship](fiscal-sponsorship.md)
+  - [Holidays, Time off, and Leaves](holidays.md)
   - [Novel Coronavirus (2019) 🦠](coronavirus.md) 
 * [Guides](guides.md)
 * [How We Use Data](data.md)

finance.md

@@ -19,7 +19,7 @@ There are two organizational roles associated with carrying out the day-to-day f
 - [Member Payroll](#member-payroll)
   - [Calculating Member Wages](#calculating-member-wages)
   - [Expense Reimbursement](#expense-reimbursement)
-  - [Work on Public Holidays](#work-on-public-holidays)
+  - [Public Holiday Pay](#public-holiday-pay)
 - [Reporting & Remitting Taxes](#reporting--remitting-taxes)
   - [Corporate Income Tax (RC)](#corporate-income-tax-rc)
   - [Payroll Deduction (RP)](#payroll-deduction-rp)
@@ -127,11 +127,12 @@ Reimbursements are paid out with wages on the next pay day, but do not appear on
 
 Follow the guides for [Expense Reimbursement](/guides.md#expense-reimbursement) to submit an eligible expense.
 
-### Work on Public Holidays
+### Public Holiday Pay
+
+Hypha is [closed on public holidays](/holidays.md#public-and-additional-holidays) and Members recieve 5% annualized public holiday pay in their wages every pay period. 
+
+In the case where Member-workers [work on holidays](holidays.md#public-and-additional-holidays), they receive regular wages with "substitute time off" and there is no expectation of "public holiday plus premium pay", following the [Employment Standards Act of Ontario](https://www.ontario.ca/document/your-guide-employment-standards-act-0/public-holidays). Wages for work performed on public holidays are calculated without "premium pay" because Members have significantly variable hours of work per period and a 5% annualized public holiday pay is included in Member wages in every pay period. Members are already adequately compensated for any "substitute time off" and set their own schedule. This strikes a balance between those who want the time off and those who want the flexibility to work on the day. 
 
-The Co-operative recommends Members to not work on a public holiday, but in the case where Members voluntarily chooses to, or under special circumstances, they will receive regular wages with "substitute time off", and there should be no expectation of "public holiday plus premium pay".
-Since Members have variable hours of work per period, and a 5% annualized public holiday pay is included in Member wages in every pay period, Members are already adequately compensated for any "substitute time off".
-Therefore, wages for work performed on public holidays are calculated without "premium pay", and this policy is compliant with the [Employment Standards Act of Ontario](https://www.ontario.ca/document/your-guide-employment-standards-act-0/public-holidays).
 
 ## Reporting & Remitting Taxes
 
@@ -196,4 +197,4 @@ Here are some likely scenarios that may apply to Hypha projects:
   - We need to charge **13% HST** when invoicing the client, this is no longer a "grant"
   - We are eligible to reclaim the 13% HST of $100 materials as ITC
 
-If none of these scenarios apply to your situation, and you are unsure whether to charge GST/HST on an invoice, or whether an expense is eligible as ITC, please reach out to the Finance WG.
+If none of these scenarios apply to your situation, and you are unsure whether to charge GST/HST on an invoice, or whether an expense is eligible as ITC, please reach out to the Finance WG.

holidays.md

@@ -0,0 +1,35 @@
+# Holidays, Time Off, and Leaves
+
+### Public and Additional Holidays
+
+Our virtual office is closed during [Ontario's nine public holidays](https://www.ontario.ca/document/your-guide-employment-standards-act-0/public-holidays) 
+and member-workers are entitled (encouraged) to those days off and receive an [annualized public holiday pay](finance.md#public-holiday-pay). 
+We recognize three additional holidays where the office is closed and members are encouraged not to work: 
+Civic Holiday (first Monday in August), May Day or International Workers' Day (May 1), and Remembrance Day (November 11). 
+During December Holidays the virtual office is closed for roughly two weeks. 
+
+In cases where members choose to work on these days, or under special circumstances where a project requires, 
+they will receive [regular wages](/finance.md#public-holiday-pay) for those hours and are entitled to take substitute time off. 
+
+| **Holiday**                                      | **2020**          | **2021**          | **202**         |
+|--------------------------------------------------|-------------------|-------------------|------------------|
+| New Year's Day<br />January 1                    | Wed, January 1    | Fri, January 1    | Sat, January 1   |
+| Ontario Family Day<br />Third Monday in February | Mon, February 17  | Mon, February 15  | Mon, February 21 |
+| Good Friday<br />Friday before Easter Sunday     | Fri, April 10     | Fri, April 2      | Fri, April 15    |
+| May Day (International Workers' Day)<br />May 1  | Friday, May 1     | Saturday, May 1   | Sunday, May 1    |
+| Victoria Day<br />Monday before May 25           | Mon, May 18       | Mon, May 24       | Mon, May 23      |
+| Canada Day<br />July 1                           | Wed, July 1       | Thu, July 1       | Fri, July 1      |
+| Civic Holiday<br />First Monday in August        | Mon, August 3     | Mon, August 2     | Mon, August 1    |
+| Labour Day<br />First Monday in September        | Mon, September 7  | Mon, September 6  | Mon, September 5 |
+| Thanksgiving<br />Second Monday in October       | Mon, October 12   | Mon, October 11   | Mon, October 10  |
+| Remembrance Day<br />November 11                 | Wed, November 11  | Thu, November 11  | Fri, November 11 |
+| Christmas Day<br />December 25                   | Fri, December 25  | Sat, December 25  | Sun, December 25 |
+| Boxing Day<br />December 26                      | Sat, December 26  | Sun, December 26  | Mon, December 26 |
+
+### Sick Days, Personal Time Off, and Leaves of Absense
+
+We have no policy limiting the number of sick days, time-off, or leaves that members take.
+However, we recognize taking any of the above has to be balanced against existing deadlines and commitments.
+
+Member-workers should notify Operations as soon as possible by email: [[email protected]](mailto:[email protected]), 
+with any planned or unplanned time off.