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Welcome to the admin-calendaring wiki!

This wiki has info about what we are doing and instructions on how to do specific tasks.

Prerequisite

• All the Google Shared Drives and Templates can be accessed by the [email protected] email (name changes from time to time), which can be accessed from the Google Drive Migration 1Password vault. No one needs to be individually permissioned on the drives or documents in order to manage this project.

Roadmap

• What tasks to do and for whom

Task Instructions

Meeting Data Audit

• Create Meeting Data Audit and Reconciliation Spreadsheet

Admin Prep

• Import project's data from Zoom Setup spreadsheet
• Setup Automation Formulas for the Audit

Audit

• Perform Calendar Event Audit
• Perform Zoom Accounts Audit
• Perform hackforla.org/VRMS Audit

Recommendations and Next Steps

• Create and send message to PMs via Slack
• Perform the post-audit next steps to standardize all meeting data
• Review team feedback and respond

Documents and Resources specific to this project

• All Projects Initiatives Google Drive, Calendar folder
• CAL: Active Project List - restricted to people who have access to the folder above (see prerequisites above)
• CAL: Zoom meeting audit - restricted to people who have access to the folder above (see prerequisites above)
• Template: [Project Name]: Meeting Data Audit and Reconciliation
• Template: [Project Name]: Post Audit Recommendations
• Calendaring How Tos