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UIUX Design Systems Project: Meeting Agenda #452

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nguyen-jenn opened this issue Mar 30, 2023 · 10 comments
Closed
2 tasks

UIUX Design Systems Project: Meeting Agenda #452

nguyen-jenn opened this issue Mar 30, 2023 · 10 comments
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@yychoco91 @nguyen-jenn @vivian9w
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documentation Improvements or additions to documentation feature: agenda In-House UI/UX CoP Projects Issues allocated to the 'In-House CoP Projects' Board role: UI Design size: 1pt Can be done in 4-6 hours

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@nguyen-jenn
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nguyen-jenn commented Mar 30, 2023 •
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Overview

This issue tracks the agenda and notes for the UI/UX Design Systems Team.

Action Items

  • Add the Date of the next meeting below
  • Link the Agenda/Notes from meeting

Resources/Instructions

Template

## [DATE] Meeting Agenda

### Prework to prep for meeting

### FYIs (nothing needs to be done, just keeping each other informed)

### Recurring items: 
 - [Best Practices of Design System Main issue](https://github.com/hackforla/UI-UX/issues/423)

### New Items 
add issue numbers to be discussed and any notes that will be helpful

### Notes from meeting

### Tasks

### Items for next week's agenda

Prior and upcoming meetings

03/30/23
04/13/23
04/27/23
05/25/23
07/06/23
07/20/23
08/03/23
08/24/23
@nguyen-jenn nguyen-jenn added documentation Improvements or additions to documentation role: UI Design feature: agenda size: 1pt Can be done in 4-6 hours labels Mar 30, 2023
@nguyen-jenn
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nguyen-jenn commented Mar 30, 2023 •
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[03/30/23] Meeting Agenda

Who was there

@nguyen-jenn
@yychoco91
@vivian9w

Prework to prep for meeting

N/A

FYIs (nothing needs to be done, just keeping each other informed)

N/A

Recurring items:

New Items

N/A

Notes from meeting

  • Jennifer went over the project overview and main issue in detail

Tasks

  • Assignment of duties:
    - Colors Research: Yrenia
    - Typography Research: Vivian
  • Jennifer: Contact admin regarding a Figma file for the team. Reach out to TWE and receive permissions to access their brand book PDF found on their wiki

Items for next agenda

  • Review research findings of each team member and discuss

@nguyen-jenn nguyen-jenn mentioned this issue Apr 13, 2023
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@nguyen-jenn
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nguyen-jenn commented Apr 13, 2023 •
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[04/13/23] Meeting Agenda

Who was there

@nguyen-jenn
@yychoco91
@vivian9w

Prework to prep for meeting

  • Contact admin regarding a Figma file for the team.
  • Reach out to TWE and receive permissions to access their brand book PDF found on their wiki

FYIs (nothing needs to be done, just keeping each other informed)

  • Assignments:
    - Colors: Yrenia
    - Typography: Vivian

Recurring items:

New Items

N/A

Notes from meeting

  • Personality of UIUX CoP: creative, professional

Tasks

  • Everyone: to sketch logo ideas and bring to next meeting
  • Jennifer: Finish setting up Figma file and work on giving access to team members.

Items for next agenda

  • Present logo sketches. Choose from 3 favorite ones to present to UI/UX CoP for voting once clean.

@nguyen-jenn
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[04/27/23] Meeting Agenda

Who was there

@nguyen-jenn
@yychoco91
@vivian9w

Prework to prep for meeting

  • Work on logo sketches.
  • Set up Figma file.

FYIs (nothing needs to be done, just keeping each other informed)

  • Assignments:
    - Colors: Yrenia
    - Typography: Vivian
  • Personality of UIUX CoP: creative, professional

Recurring items:

New Items

Notes from meeting

  • Rough timeline:
    - Complete line art of clean logos by next meeting: May 25th @ 2pm
    - Create a presentation to present at an upcoming UIUX CoP weekly meeting (Jennifer to discuss with Aparna)
    - Open voting for 2-3 weeks

Tasks

  • Line out logo sketches on Figma
    - Yrenia: Pencil, Double Diamond, Infinity loop
    - Vivian: Heart, Hexagon

Items for next agenda

  • Create presentation slides with the logo sketches & make a voting poll

@nguyen-jenn
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nguyen-jenn commented May 25, 2023 •
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[05/25/23] Meeting Agenda

Who was there

@nguyen-jenn
@yychoco91
@vivian9w

Prework to prep for meeting

  • Finalize logo sketches.

FYIs (nothing needs to be done, just keeping each other informed)

  • Assignments:
    - Colors: Yrenia
    - Typography: Vivian
  • Personality of UIUX CoP: creative, professional
  • Brand Book: example from TWE. Consists of tagline, mission, personality, attributes, values.
  • Design Process Overview: example from TWE. For our purposes, prioritize brand book, color palette, typography, logo & lastly google slides. If time, create email signature, header for forms, color for forms, document templates, spreadsheet templates

Recurring items:

New Items

Notes from meeting

Rough Timeline:

  • May 25th @ 2pm: Complete line art of clean logos
  • May 25th - May 31st: Revise logos based on feedback. Create slides to present at upcoming UIUX CoP weekly meeting. Create a voting form on Google forms.
  • May 31st to June 28th: Opening logo voting to Community
  • May 31st @ 6pm: Present logo slides and opening voting to CoP at weekly meeting
    - @yychoco91, @vivian9w , @nguyen-jenn present
  • May 31st @ 7pm: First publicity Slack message to UI/UX channel
    - Assigned to @vivian9w
  • June 14th: Second publicity Slack message + invite community to next weekly meeting for focus group
    - Assigned to @yychoco91
  • June 21st @ 6pm: Research Focus Group during CoP weekly meeting
    - @yychoco91 lead interviews, @nguyen-jenn notetakes
  • June 28th: Last call publicity Slack message. Close voting form @ 11:59 PM
    - Assigned to @nguyen-jenn
  • June 29th @ 2pm: Compile research data. Follow up on logo voting.
    - @nguyen-jenn to come up with Figjam activity ie Affinity Mapping
    - Work on slides with information of Figjam activity/Compiled Research & Winner of Logo Voting. Present at future CoP meeting and thank Community for input.
  • July 1st to July 13th: Finalizing colors & typography.
    - July 6th: Half-way check-in asynch or quick zoom call for any questions, comments, feedback
    - July 13th @ 2pm: Finalize colors & typography.
  • July 13th to July 27th: Finalize logo & Complete brand book.
    - Assign someone to finalize logo. Assign someone to complete brand book.
    - July 20th: Half-way check-in asynch or quick zoom call for any questions, comments, feedback
    - July 27th @ 2pm: Finalized logo with brand colors & completed brand book.
  • July 27th to Aug 17th: Create other design components.
    - Priority: Google slides > email signature > form header/color for form > document template > spreadsheet template
  • Aug 17th to Sept 7th: Complete Design Process Overview on UIUX Wiki. Wrap up anything else.
  • Sept 7th: Everything completed.

Tasks

  • @vivian9w
    - Complete voting form
    - Complete intro slide in voting slides
    - Draft up First Slack publicity message, and send for review in slack channel before May 31st
  • @yychoco91
    - Complete voting slides
    - Complete intro slide in voting slides
    - Draft up Second Slack publicity message, and send for review in slack channel before June 14th

Items for next agenda

  • @nguyen-jenn to create Figjam activity ie Affinity Mapping to compile research focus group data

@nguyen-jenn nguyen-jenn mentioned this issue Jun 22, 2023
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@nguyen-jenn
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nguyen-jenn commented Jul 6, 2023 •
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[07/06/23] Meeting Agenda

Who was there

@nguyen-jenn
@yychoco91
@vivian9w

Prework to prep for meeting

  • Jenn: set up Figjam for Affinity Mapping.

FYIs (nothing needs to be done, just keeping each other informed)

  • Assignments:
    - Colors: Yrenia
    - Typography: Vivian
  • Brand Book: example from TWE. Consists of tagline, mission, personality, attributes, values.
  • Design Process Overview: example from TWE. For our purposes, prioritize brand book, color palette, typography, logo & lastly google slides. If time allows, create email signature, header for forms, color for forms, document templates, spreadsheet templates

Recurring items:

New Items

Notes from meeting

Rough Timeline:

  • July 6th @ 2pm: Compile research data. Follow up on logo voting.
    - Data Analysis: Affinity Mapping

  • July 6th to July 20th: Finalizing colors & typography.
    - July 13th: Half-way check-in asynch (slack) or quick zoom call. First set of iterations of colors & typography complete.
    - July 20th @ 2pm: Finalize colors & typography.

  • July 20th to Aug 3rd: Finalize logo & Complete brand book.
    - Assign someone to finalize logo. Assign someone to complete brand book.
    - July 27th: Half-way check-in asynch or quick zoom call. First set of logo iteration including colors complete.
    - Aug 3rd @ 2pm: Finalized logo with brand colors & completed brand book.

  • Aug 3rd to Aug 24th: Create other design components.
    - Priority: Google slides > email signature > form header/color for form > document template > spreadsheet template

  • Aug 24th to Sept 7th: Complete Design Process Overview on UIUX Wiki. Complete documentation on road maps.

  • Sept 7th: Done!

  • Slides: Compile Data Analysis & Logo Findings. Present at future CoP meeting and thank Community for input.
    - Discuss timing of presentation.

Tasks

Items for next agenda

  • Finalize color palettes & typography.

@nguyen-jenn
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nguyen-jenn commented Jul 20, 2023 •
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[07/20/23] Meeting Agenda

Who was there

@nguyen-jenn
@yychoco91
@vivian9w

Prework to prep for meeting

FYIs (nothing needs to be done, just keeping each other informed)

  • Brand Book: example from TWE. Consists of tagline, mission, personality, attributes, values.
  • Design Process Overview: example from TWE. For our purposes, prioritize brand book, color palette, typography, logo & lastly google slides. If time allows, create email signature, header for forms, color for forms, document templates, spreadsheet templates

Recurring items:

New Items

Notes from meeting

Rough Timeline:

  • July 20th to Aug 3rd: Finalize logo & Complete brand book.
    - July 27th: Half-way check-in asynch or quick zoom call. First set of logo iteration including colors complete.
    - Aug 3rd @ 2pm: Finalized logo with brand colors & completed brand book.

  • Aug 3rd to Aug 24th: Create other design components.
    - Priority: Google slides > email signature > form header/color for form > document template > spreadsheet template

  • Aug 24th to Sept 7th: Complete Design Process Overview on UIUX Wiki. Complete documentation on road maps.

  • Sept 7th: Done!

  • Slides: Compile Data Analysis & Logo Findings. Present at future CoP meeting and thank Community for input.
    - Discuss timing of presentation.

Tasks

Items for next agenda

  • Look over logo, color palette, and brandbook.
  • Work on design components.

@nguyen-jenn
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nguyen-jenn commented Aug 4, 2023 •
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[08/03/23] Meeting Agenda

Who was there

@nguyen-jenn
@yychoco91
@vivian9w

Prework to prep for meeting

FYIs (nothing needs to be done, just keeping each other informed)

  • Brand Book: example from TWE. Consists of tagline, mission, personality, attributes, values.
  • Design Process Overview: example from TWE. For our purposes, prioritize brand book, color palette, typography, logo & lastly google slides. If time allows, create email signature, header for forms, color for forms, document templates, spreadsheet templates

Recurring items:

New Items

Notes from meeting

Rough Timeline:

  • Aug 3rd to Aug 24th: Finalize brand book. Create other design components.
    - Priority: Google slides > email signature > form header/color for form > document template > spreadsheet template

  • Aug 24th to Sept 7th: Complete Design Process Overview on UIUX Wiki. Complete documentation on road maps.

  • Sept 7th: Done!

  • Slides: Compile Data Analysis & Showcase New Branding. Present at future CoP meeting and thank Community for input.
    - Discuss timing of presentation.

Tasks

Items for next agenda

  • Finalize design components.

@nguyen-jenn
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nguyen-jenn commented Aug 24, 2023 •
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[08/24/23] Meeting Agenda

Who was there

@nguyen-jenn
@yychoco91
@vivian9w

Prework to prep for meeting

FYIs (nothing needs to be done, just keeping each other informed)

  • Brand Book: example from TWE. Consists of tagline, mission, personality, attributes, values.
  • Design Process Overview: example from TWE. For our purposes, prioritize brand book, color palette, typography, logo & lastly google slides. If time allows, create email signature, header for forms, color for forms, document templates, spreadsheet templates

Recurring items:

New Items

Notes from meeting

Rough Timeline:

  • Aug 31st @ 2:00-3:00 PM: Meeting

    • Go over slide iterations. Create component library

  • Aug 31st - Sept 7th: Documentation

  • Slides: Compile Data Analysis & Showcase New Branding. Present at future CoP meeting and thank Community for input.
    - Discuss timing of presentation.

Tasks

Items for next agenda

  • Go over slide iterations. Create component library

@nguyen-jenn
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[08/31/23] Meeting Agenda

Who was there

@nguyen-jenn
@yychoco91
@vivian9w

Prework to prep for meeting

  • Work on slide iterations on Figma

FYIs (nothing needs to be done, just keeping each other informed)

  • Brand Book: example from TWE. Consists of tagline, mission, personality, attributes, values.
  • Design Process Overview: example from TWE. For our purposes, prioritize brand book, color palette, typography, logo & lastly google slides. If time allows, create email signature, header for forms, color for forms, document templates, spreadsheet templates

Recurring items:

New Items

Notes from meeting

  • Created component library

Rough Timeline:

  • Aug 31st - Sept 7th: Completing Slide variations + variant components. Create template for documents. Work on completing documentation.

  • Slides: Compile Data Analysis & Showcase New Branding. Present at future CoP meeting and thank Community for input.
    - Discuss timing of presentation.

Tasks

Items for next agenda

  • Ensure all pieces have been completed

@ExperimentsInHonesty ExperimentsInHonesty added the In-House UI/UX CoP Projects Issues allocated to the 'In-House CoP Projects' Board label Jun 6, 2024
@ExperimentsInHonesty ExperimentsInHonesty moved this from Done to Agendas and Onboarding in CoP: UI/UX: Project Board Jun 13, 2024
@Aparna1Gopal
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This project is complete and this agenda issue is being closed.

@github-project-automation github-project-automation bot moved this from Agendas and Onboarding/Offboarding to New Issue Review in CoP: UI/UX: Project Board Jun 21, 2024
@Aparna1Gopal Aparna1Gopal moved this from New Issue Review to Done in CoP: UI/UX: Project Board Jun 21, 2024
@Aparna1Gopal Aparna1Gopal mentioned this issue Jun 21, 2024
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@yychoco91 yychoco91

@nguyen-jenn nguyen-jenn

@vivian9w vivian9w

Labels
documentation Improvements or additions to documentation feature: agenda In-House UI/UX CoP Projects Issues allocated to the 'In-House CoP Projects' Board role: UI Design size: 1pt Can be done in 4-6 hours
Projects
CoP: UI/UX: Project Board
Status: Done
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5 participants
@yychoco91 @ExperimentsInHonesty @nguyen-jenn @Aparna1Gopal @vivian9w