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Update archival policy for Datahub users #3377

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May 12, 2022
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Update archival policy for Datahub users #3377

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Update archival policy for Datahub users
balajialg May 7, 2022
9ad902f
Changing archival policy for inactivity to 6 months
balajialg May 12, 2022
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10 changes: 3 additions & 7 deletions docs/users/storage-retention.rst → docs/policy/storage-retention.rst
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Original file line number Diff line number Diff line change
Expand Up @@ -10,8 +10,7 @@ Policy
Criteria
--------

No non-hidden files in the user's home directory have been modified in
the last 12 months.
No non-hidden files in the user's home directory that have been modified in the last 6 months.

Archival
--------
Expand All @@ -30,16 +29,14 @@ these users used datahub in previous semesters, have not logged in
for a long time, and will probably never log in again. This costs us
a lot of money in disk space - we will have to forever expand disk space.

By cleaning it up after 12 months of non-usage, we will not affect any
By cleaning it up after 6 months of non-usage, we will not affect any
current users - just folks who haven't logged in for a long time. Archiving
the contents would make sure people still have access to their old work,
without leaving the burden of maintaining it forever on us.

Why Google Drive?
=================

For UC Berkeley users, Google Drive offers `Unlimited Free Space
<https://bconnected.berkeley.edu/collaboration-services/google/bdrive>`_.
We can also perform access control easily with Google Drive.

Alternatives
Expand All @@ -52,5 +49,4 @@ Alternatives
build a token based access control mechanism on top, and email this
link to the users. We will need to probably clean this up every 18 months
or so for cost reasons. This is the viable alternative, if we decide to
not use Google Drive

not use Google Drive