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Adding images into the Bill Pay help article #54543
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Update Receive-and-Pay-Bills.md
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Original file line number | Diff line number | Diff line change |
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@@ -13,14 +13,16 @@ Expensify makes it easy to receive bills in three simple ways: | |
Share your Expensify billing email with vendors to receive bills automatically. | ||
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- Set a Primary Contact under **Settings > Domains > Domain Admins**. | ||
- Ask vendors to email bills to your billing address: `[email protected]` (e.g., for *expensify.com*, use `expensify@expensify.cash`). | ||
- Ask vendors to email bills to your billing address: `[email protected]` (e.g., for *expensicorp.com*, use `expensicorp@expensify.cash`). | ||
- Once emailed, the bill is automatically created in Expensify, ready for payment. | ||
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![Setting the Primary Contact at Domain Admins > Primary Contact](https://help.expensify.com/assets/images/OldDot%20-%20Create%20%26%20Pay%20Bills%201.png){:width="100%"} | ||
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### 2. Forwarding Emails | ||
Received a bill in your email? Forward it to Expensify. | ||
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- Ensure your Primary Contact is set under **Settings > Domains > Domain Admins**. | ||
- Forward bills to `[email protected]`. Example: `[email protected]` (e.g., for *expensify.com*, use `expensify@expensify.cash`). | ||
- Forward bills to `[email protected]`. Example: `[email protected]` (e.g., for *expensicorp.com*, use `expensicorp@expensify.cash`). | ||
- Expensify will create a bill automatically, ready for payment. | ||
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### 3. Manual Upload | ||
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@@ -31,6 +33,7 @@ Got a paper bill? Create a bill manually in [Expensify](https://www.expensify.co | |
3. Enter the invoice details: sender’s email, merchant name, amount, and date. | ||
4. Upload the invoice as a receipt. | ||
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![Manually Create a Bill](https://help.expensify.com/assets/images/OldDot%20-%20Create%20%26%20Pay%20Bills%202.png){:width="100%"} | ||
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# Paying Bills in Expensify | ||
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@@ -44,6 +47,8 @@ Expensify makes it easy to manage and pay vendor bills with a straightforward wo | |
4. **Approval Workflow**: Once reviewed, the bill follows your workspace’s approval process. The final approver handles the payment. | ||
5. **Accounting Integration**: During approval, the bill is coded with the correct GL codes from your connected accounting software. Once approved, it can be exported back to your accounting system. | ||
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![Paying a Bill](https://help.expensify.com/assets/images/OldDot%20-%20Create%20%26%20Pay%20Bills%203.png){:width="100%"} | ||
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## Payment Methods | ||
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Expensify offers several ways to pay bills. Choose the method that works best for you: | ||
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@@ -92,20 +97,27 @@ If you prefer to pay outside Expensify, you can still track the payment within t | |
3. Select **Mark as Paid** to update its status. | ||
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**Fees:** None. | ||
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{% include faq-begin.md %} | ||
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## Who receives vendor bills in Expensify? | ||
bills are sent to the Primary Contact listed under **Settings > Domains > [Domain Name] > Domain Admins**. | ||
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Bills are sent to the Primary Contact listed under **Settings > Domains > [Domain Name] > Domain Admins**. | ||
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## Who can view and pay a bill? | ||
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Only the primary domain contact can view and pay a bill. | ||
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## How can others access bills? | ||
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The primary contact can share bills or grant Copilot access for others to manage payments. | ||
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## Is bill Pay supported internationally? | ||
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Currently, payments are only supported in USD. | ||
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## What's the difference between a bill and an Invoice in Expensify? | ||
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A bill represents a payable amount owed to a vendor, while an Invoice is a receivable amount owed to you. | ||
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{% include faq-end.md %} |
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NAB: It's a bit odd how OldDot says
The Primary Contact is the main point of contact for expensicorp.com and will receive bills sent to this domain's bill pay address [email protected]
, but the format given by the example above suggests the address would be[email protected]
.