[In-Person Event] State of Open Conference 2023

[nvibert]

In-Person Event Submission

Requirements

• Event Name: State of Open Conference 2023
• Link to the Event Website: https://stateofopencon.com/
• Are you an organizer of this event? Yes

Event Demographics

• This event commits to Event Diversity and Inclusion.
  • Q Detail the process for measuring Event Demographics.
  • A During registration, attendees are asked about their gender, ethnicity and whether they identify as neurodiverse.
  • Q Provide an example of an opt-out option on the Event registration page if available.
  • A Attendees have the option to select “Prefer not to say” when asked about their gender, ethnicity or whether they consider themselves neurodiverse.
  • Q Provide an example of a demographics text input box on the Event registration page if available.
  • A There’s no text input box in the Event Registration page.

Inclusive Experience at Event

• This event commits to the Code of Conduct at Event.
  • Q Provide an example of the Event Feedback page if available.
  • A The event feedback page is not yet available but, following the event, a post-event survey to all attendees where we ask the following question: “Diversity, Equity and Inclusion are key values of the OpenUK and we hope the sense of “belonging” was reflected during the event. Please share any feedback or ideas regarding Diversity and Inclusion initiatives to help us improve future events.”
  • Q Is the event team using feedback from previous event's attendees, speakers, and volunteers to improve DEI at this event?
  • A It’s a newly formed conference and therefore there isn’t feedback from previous events but the organizational team has experience running and participating in other technological events.
  • Q Does the event team plan to use feedback from this event's attendees, speakers, and volunteers to improve DEI at future events?
  • A The event team plans to record feedback from events in a feedback form but attendees will be also encouraged to submit feedback to the event team during the event.
  • Q How can attendees learn more about accessibility at the event?
  • A During registration, attendees are asked whether they have any accessibility needs that can be accommodated to help them participate in the event. The venue itself was selected because of its accessibility facilities - parking facilities, disabled toilet facilities, induction loops, etc… More details can be found on the venue’s website (https://qeiicentre.london/).
  • Q Does the event platform allow attendees to suggest future accomodations for the event?
  • A Any feedback provided in the post-event survey is shared with event stakeholders and planning committees for discussion on implementation. During registration, we also ask the attendees whether "they would say that their day-to-day activities are limited because of a health problem or disability which has lasted, or is expected to last, at least 12 months?".
  • Q Will the event platform be accessible to attendees and speakers after the event?
  • A Yes, all the sessions will be streamed live, recorded and posted on YouTube afterwards.

Code of Conduct at Event

• This event commits to the Code of Conduct at Event.
  • Q Is the code of conduct posted at Event venue?
  • A The code of conduct will be printed and available at the venue ; on large displays, on each floor of the venue. The code of conduct will also be linked on event emails and also on the event website.
  • Q Provide a link for the Event Code of Conduct.
  • A https://openuk.uk/wp-content/uploads/2020/08/Code-of-respect-Final-Aug-20.pdf

Diversity Access Tickets

• This event commits to the Diversity Access Tickets.
  • Q How many different types of diversity access tickets are available for the event?
  • A There are multiple diversity access tickets available. The price of the conference has overall been heavily discounted for a conference of that size, to encourage a more diverse audience to attend the event.
  • Q What are the criteria for qualifying for a diversity access ticket?
  • A To be published shortly but the focus will be the funding will be primarily on funding applicants who are from historically underrepresented or untapped groups and/or those of lower socioeconomic status.
  • Q Provide a link to the page containing information about Diversity Access Tickets.
  • A To be provided shortly

Family Friendliness

• This event commits to Family Friendliness.
  • Q Does the Event provide childcare facilities for its attendees and speakers?
  • A A creche will be available for attendees and speakers. During registration, attendees are asked whether they would require the use of a creche.
  • Q What are the other ways that a family-friendly environment is being created in the Event?
  • A A nursing room will also be available on the 4th floor of the venue. Even a "Doggy Day Care" will be available!
  • Q Provide relevant links related to family friendliness at the Event.
  • A https://stateofopencon.com/delegate-experience/

[badging-bot]

Thanks for applying to CHAOSS Badging.

Make sure that you have:

• Read through Event submission requirements and guidelines.
• Understood your role as a CHAOSS Badging applicant.

[badging-bot]

Checklist for @Nene-S

@Nene-S Thank you for becoming a part of this Event Badging review.

Make sure you have looked into the following documents:

• Reviewer guide
• Reviewer role
• Submission guidelines (In order to get familiar with applicant actions)

In order to avoid receiving excessive notifications from this repository, set your subscription status to Not Watching.

---

In-Person Event Submission

Requirements

• Event Name: State of Open Conference 2023
• Link to the Event Website: https://stateofopencon.com/
• Are you an organizer of this event? Yes

Initial checks

• Event is about Open Source technologies and systems.
• Event information is publicly available on a website.
• The Event Code of Conduct is publicly available.
• The applicant is the organizer of the event.

💡 Ensure all the initial checks are marked before proceeding with Metric based checks

Event Demographics

This event commits to Event Diversity and Inclusion.

• Q Detail the process for measuring Event Demographics.
• A During registration, attendees are asked about their gender, ethnicity and whether they identify as neurodiverse.
• Q Provide an example of an opt-out option on the Event registration page if available.
• A Attendees have the option to select “Prefer not to say” when asked about their gender, ethnicity or whether they consider themselves neurodiverse.
• Q Provide an example of a demographics text input box on the Event registration page if available.
• A There’s no text input box in the Event Registration page.

Event Demographics

• Measuring Demographics - The Event has a process for measuring demographics.
• Opt-Out - The Event provides an opportunity to opt-out of providing demographic data
• Text Input - The Event provides a text box to input variable demographics such as Gender, Race, or Ethnicity

Inclusive Experience at Event

This event commits to the Code of Conduct at Event.

• Q Provide an example of the Event Feedback page if available.
• A The event feedback page is not yet available but, following the event, a post-event survey to all attendees where we ask the following question: “Diversity, Equity and Inclusion are key values of the OpenUK and we hope the sense of “belonging” was reflected during the event. Please share any feedback or ideas regarding Diversity and Inclusion initiatives to help us improve future events.”
• Q Is the event team using feedback from previous event's attendees, speakers, and volunteers to improve DEI at this event?
• A It’s a newly formed conference and therefore there isn’t feedback from previous events but the organizational team has experience running and participating in other technological events.
• Q Does the event team plan to use feedback from this event's attendees, speakers, and volunteers to improve DEI at future events?
• A The event team plans to record feedback from events in a feedback form but attendees will be also encouraged to submit feedback to the event team during the event.
• Q How can attendees learn more about accessibility at the event?
• A During registration, attendees are asked whether they have any accessibility needs that can be accommodated to help them participate in the event. The venue itself was selected because of its accessibility facilities - parking facilities, disabled toilet facilities, induction loops, etc… More details can be found on the venue’s website (https://qeiicentre.london/).
• Q Does the event platform allow attendees to suggest future accomodations for the event?
• A Any feedback provided in the post-event survey is shared with event stakeholders and planning committees for discussion on implementation. During registration, we also ask the attendees whether "they would say that their day-to-day activities are limited because of a health problem or disability which has lasted, or is expected to last, at least 12 months?".
• Q Will the event platform be accessible to attendees and speakers after the event?
• A Yes, all the sessions will be streamed live, recorded and posted on YouTube afterwards.

Inclusive Experience at Event

• Speaker Inclusivity - The Event requests feedback from speakers regarding Diversity & Inclusion.
• Attendee Inclusivity - The Event requests feedback from attendees regarding Diversity & Inclusion.
• Retention - The Event incorporates feedback from past events, or has a strategy to incorporate feedback into future iterations of the event.
• Accessibility Requests - Attendees are able to inquire if accomodations are available and make suggestions for future accomodations at events.
• Session Accessibility - Event attendees are able to access the event platform after the event

Code of Conduct at Event

This event commits to the Code of Conduct at Event.

• Q Is the code of conduct posted at Event venue?
• A The code of conduct will be printed and available at the venue ; on large displays, on each floor of the venue. The code of conduct will also be linked on event emails and also on the event website.
• Q Provide a link for the Event Code of Conduct.
• A https://openuk.uk/wp-content/uploads/2020/08/Code-of-respect-Final-Aug-20.pdf

Code of Conduct at Event

• Findability - It is possible to find the Code of Conduct on the Event website.
• Clarity - Event Code of Conduct provides a definition of expected behaviour.
• Reporting venue - The event has a venue for reporting violations of the CoC at the event website.
• Support at Event - The Event Code of Conduct provided information about possible methods to provide support to victims of inappropriate behavior.
• Enforcement - The participants in the Event are required to accept the Code of Conduct.

Diversity Access Tickets

This event commits to the Diversity Access Tickets.

• Q How many different types of diversity access tickets are available for the event?
• A There are multiple diversity access tickets available. The price of the conference has overall been heavily discounted for a conference of that size, to encourage a more diverse audience to attend the event.
• Q What are the criteria for qualifying for a diversity access ticket?
• A To be published shortly but the focus will be the funding will be primarily on funding applicants who are from historically underrepresented or untapped groups and/or those of lower socioeconomic status.
• Q Provide a link to the page containing information about Diversity Access Tickets.
• A To be provided shortly

Diversity Access tickets

• Availability - The event provides one or more Diversity Access Tickets.
• Ticket allocation - The Event has a process for allocating diversity access tickets.
• Findability - The information about Diversity Access Tickets is public.

Family Friendliness

This event commits to Family Friendliness.

• Q Does the Event provide childcare facilities for its attendees and speakers?
• A A creche will be available for attendees and speakers. During registration, attendees are asked whether they would require the use of a creche.
• Q What are the other ways that a family-friendly environment is being created in the Event?
• A A nursing room will also be available on the 4th floor of the venue. Even a "Doggy Day Care" will be available!
• Q Provide relevant links related to family friendliness at the Event.
• A https://stateofopencon.com/delegate-experience/

Family Friendliness

• Availability - The Event provides one or more services/facilities for families.
• Findability - The information about the family friendly services provided at the Event is easy to find on the website.

[badging-bot]

Checklist for @Anita-ihuman

@Anita-ihuman Thank you for becoming a part of this Event Badging review.

Make sure you have looked into the following documents:

• Reviewer guide
• Reviewer role
• Submission guidelines (In order to get familiar with applicant actions)

In order to avoid receiving excessive notifications from this repository, set your subscription status to Not Watching.

---

In-Person Event Submission

Requirements

• Event Name: State of Open Conference 2023
• Link to the Event Website: https://stateofopencon.com/
• Are you an organizer of this event? Yes

Initial checks

• Event is about Open Source technologies and systems.
• Event information is publicly available on a website.
• The Event Code of Conduct is publicly available.
• The applicant is the organizer of the event.

💡 Ensure all the initial checks are marked before proceeding with Metric based checks

Event Demographics

This event commits to Event Diversity and Inclusion.

• Q Detail the process for measuring Event Demographics.
• A During registration, attendees are asked about their gender, ethnicity and whether they identify as neurodiverse.
• Q Provide an example of an opt-out option on the Event registration page if available.
• A Attendees have the option to select “Prefer not to say” when asked about their gender, ethnicity or whether they consider themselves neurodiverse.
• Q Provide an example of a demographics text input box on the Event registration page if available.
• A There’s no text input box in the Event Registration page.

Event Demographics

• Measuring Demographics - The Event has a process for measuring demographics.
• Opt-Out - The Event provides an opportunity to opt-out of providing demographic data
• Text Input - The Event provides a text box to input variable demographics such as Gender, Race, or Ethnicity

Inclusive Experience at Event

This event commits to the Code of Conduct at Event.

• Q Provide an example of the Event Feedback page if available.
• A The event feedback page is not yet available but, following the event, a post-event survey to all attendees where we ask the following question: “Diversity, Equity and Inclusion are key values of the OpenUK and we hope the sense of “belonging” was reflected during the event. Please share any feedback or ideas regarding Diversity and Inclusion initiatives to help us improve future events.”
• Q Is the event team using feedback from previous event's attendees, speakers, and volunteers to improve DEI at this event?
• A It’s a newly formed conference and therefore there isn’t feedback from previous events but the organizational team has experience running and participating in other technological events.
• Q Does the event team plan to use feedback from this event's attendees, speakers, and volunteers to improve DEI at future events?
• A The event team plans to record feedback from events in a feedback form but attendees will be also encouraged to submit feedback to the event team during the event.
• Q How can attendees learn more about accessibility at the event?
• A During registration, attendees are asked whether they have any accessibility needs that can be accommodated to help them participate in the event. The venue itself was selected because of its accessibility facilities - parking facilities, disabled toilet facilities, induction loops, etc… More details can be found on the venue’s website (https://qeiicentre.london/).
• Q Does the event platform allow attendees to suggest future accomodations for the event?
• A Any feedback provided in the post-event survey is shared with event stakeholders and planning committees for discussion on implementation. During registration, we also ask the attendees whether "they would say that their day-to-day activities are limited because of a health problem or disability which has lasted, or is expected to last, at least 12 months?".
• Q Will the event platform be accessible to attendees and speakers after the event?
• A Yes, all the sessions will be streamed live, recorded and posted on YouTube afterwards.

Inclusive Experience at Event

• Speaker Inclusivity - The Event requests feedback from speakers regarding Diversity & Inclusion.
• Attendee Inclusivity - The Event requests feedback from attendees regarding Diversity & Inclusion.
• Retention - The Event incorporates feedback from past events, or has a strategy to incorporate feedback into future iterations of the event.
• Accessibility Requests - Attendees are able to inquire if accomodations are available and make suggestions for future accomodations at events.
• Session Accessibility - Event attendees are able to access the event platform after the event

Code of Conduct at Event

This event commits to the Code of Conduct at Event.

• Q Is the code of conduct posted at Event venue?
• A The code of conduct will be printed and available at the venue ; on large displays, on each floor of the venue. The code of conduct will also be linked on event emails and also on the event website.
• Q Provide a link for the Event Code of Conduct.
• A https://openuk.uk/wp-content/uploads/2020/08/Code-of-respect-Final-Aug-20.pdf

Code of Conduct at Event

• Findability - It is possible to find the Code of Conduct on the Event website.
• Clarity - Event Code of Conduct provides a definition of expected behaviour.
• Reporting venue - The event has a venue for reporting violations of the CoC at the event website.
• Support at Event - The Event Code of Conduct provided information about possible methods to provide support to victims of inappropriate behavior.
• Enforcement - The participants in the Event are required to accept the Code of Conduct.

Diversity Access Tickets

This event commits to the Diversity Access Tickets.

• Q How many different types of diversity access tickets are available for the event?
• A There are multiple diversity access tickets available. The price of the conference has overall been heavily discounted for a conference of that size, to encourage a more diverse audience to attend the event.
• Q What are the criteria for qualifying for a diversity access ticket?
• A To be published shortly but the focus will be the funding will be primarily on funding applicants who are from historically underrepresented or untapped groups and/or those of lower socioeconomic status.
• Q Provide a link to the page containing information about Diversity Access Tickets.
• A To be provided shortly

Diversity Access tickets

• Availability - The event provides one or more Diversity Access Tickets.
• Ticket allocation - The Event has a process for allocating diversity access tickets.
• Findability - The information about Diversity Access Tickets is public.

Family Friendliness

This event commits to Family Friendliness.

• Q Does the Event provide childcare facilities for its attendees and speakers?
• A A creche will be available for attendees and speakers. During registration, attendees are asked whether they would require the use of a creche.
• Q What are the other ways that a family-friendly environment is being created in the Event?
• A A nursing room will also be available on the 4th floor of the venue. Even a "Doggy Day Care" will be available!
• Q Provide relevant links related to family friendliness at the Event.
• A https://stateofopencon.com/delegate-experience/

Family Friendliness

• Availability - The Event provides one or more services/facilities for families.
• Findability - The information about the family friendly services provided at the Event is easy to find on the website.

[Anita-ihuman]

Hey @nvibert,

Thanks for applying for a DEI badge for your Event.
After reviewing this, here are my feedbacks

• I did not see any provision for attentees and speakers to inquire if accomodations are available and make suggestions for future accomodations at events.
• Code of conduct is barely visible where it is located(at the bottom in small text)
• Also I did not noticed any venue for reporting violation of COC
• I also noticed that the event does not also have provision for Diversity access tickets or are there plans to include this soon?

[nvibert]

Thanks for the feedback @Anita-ihuman - much appreciated. I will get back to you shortly on these points.

[Nene-S]

Hi @nvibert
Thanks for applying for a DEI badge
Here is my suggestion after reviewing

• I suggest that the Code of conduct and support for victims of inappropriate behavior should be customized to suit the purpose/need of the event.

[nvibert]

Thanks @Nene-S and @Anita-ihuman

We will move our Code of Respect to the top to make it more visible. Our Code of Respect is based on the Contributor Covenant Code of Conducti and includes an email address to use to report any violation of our code of conduct. It's applicable for all our behaviour of anyone involved in OpenUK events - whether online and on-site events. If you recommend we have a separate Code of Conduct for the event, please let me know.

With regards to the access tickets, we are offering them to volunteers first but what is not used by that volunteering community will be shared publicly, with the intention to offer them first to applicants from historically underrepresented or untapped groups and/or those of lower socioeconomic status.
But it's on us to publish this information on our website, which we hope to do in the coming weeks.

Thanks again for your patience.

[Anita-ihuman]

@nvibert There is no need to draft a new code of conduct if it similar to that of OpenUK events. Making it more visible should do. Looking forward to seeing the access tickets information on the website soon. Goodluck with the event
@Ruth-ikegah I am done with my review.

[nvibert]

Many thanks @Anita-ihuman @Nene-S @Ruth-ikegah

We have updated our website to make our code of conduct more visible (you can see it now - it's at the top of the page).

On the community/access tickets, we will announce 100 ticket giveaway and an Open Source Job Hub Sponsored Job Board today. The Job Board will be hosted throughout the conference.

Would it be possible to receive a badge for our upcoming event?

[Anita-ihuman]

@nvibert Thank you for taking time work on the feedback provided.

@Ruth-ikegah I am done with my review

[ElizabethN]

@nvibert thank you so much for letting us know about your changes! That's awesome!!

@Nene-S would you be able to take a second look at this application now that changes have been made?

[ElizabethN]

@Nene-S I will ping you on Slack just in case you have notifications off 😊

[Nene-S]

@Nene-S I will ping you on Slack just in case you have notifications off 😊

my apologies @ElizabethN, Indeed I had my notifications turned off

[Nene-S]

Thank you @nvibert for applying and acting on the feedback provided.

@Ruth-ikegah I am done with my review

[Ruth-ikegah]

/result

[Ruth-ikegah]

@kaxada I think the bot is having some issues, could you help check

[Ruth-ikegah]

/result

[kaxada]

/result

[badging-bot]

Review percentage: 100

Number of reviewers: 2

[Ruth-ikegah]

Hi @nvibert, Thanks so much for applying for a DEI Badge! I really loved how you worked on our feedback and made these implementations.

Thank you @Anita-ihuman and @Nene-S for your wonderful review and patience

[Ruth-ikegah]

/end

[badging-bot]

Markdown Badge Link:

![Assigned badge: Gold](https://img.shields.io/badge/D%26I-Gold-yellow?style=flat-square&labelColor=583586&&link=https://github.com/badging/event-diversity-and-inclusion/issues/223/&logo=data:image/svg+xml;base64,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)

HTML Badge Link:

<img src='https://img.shields.io/badge/D%26I-Gold-yellow?style=flat-square&labelColor=583586&&link=https://github.com/badging/event-diversity-and-inclusion/issues/223/&logo=data:image/svg+xml;base64,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' alt='D&I Badging badge state: Gold'/>

[Ruth-ikegah]

Congratulations on your gold badge @nvibert